Everything You Must Know When Choosing A Accounting Software

Call accounting software or accounting software programs or accounting packages, designed to systematize and simplify accounting tasks. We must never forget this feature: the program should make life easier and not complicárnosla!

The accounting software used to record and process historical transactions generated in a company or productive activity: the functions of purchases, sales, accounts receivable, accounts payable, inventory control, balances, goods production, payroll, etc. . This is usually only have to enter the required information and make the program perform the necessary calculations.

As there is a large demand, there are plenty of options. Each and every one of them are ideal solutions for any customer. Finding the best for your company requires identifying what your needs, but also know the characteristics of each of these applications.

Types of accounting software

At first, if you can work with Excel, you can make the administration and invoices with this program. But beware, any small error in a formula can have serious consequences. For a larger company or to multiple users, Excel is not suitable. Other options could be:

Free software packages via the Internet: easy, cheap and pretty good to boot. In Spain, several companies offer free packages. The big disadvantage of this approach is that usually are not very flexible and usually changes or updates pagar.software Open Source: These programs are more flexible than previous ones as being the open source can make changes to the functionality and even create yourself how you want to run / manage your own projects. An example of this type of software is found in the GnuCash U.S. company, which offers on its website services such as software for your computer gratuita.Adquirir or corporate network. In Spain there are many suppliers and estándars packages. Price depends on number of users, possibilities and custom options. The packages used are Contaplus and Facturaplus. These are standard packages that can be purchased at many stores. The drawback is that these programs be standard reduce their flexibility and customization. However, they offer the possibility to buy adicionales.Software modules provided by your manager. Often it is your own manager who will provide the software with which to work. This will make it easy to share all your company data, as will be the manager who performs all the accounting (or part thereof) in your empresa.Software as a Service (SAAS).

This type of accounting software is increasingly popular. A software company specialized provides access via the internet. The advantages are that the information is always accessible and safe data direct from the provider's server. Also be accessed by multiple users even with different rights.

Factors to consider

In short, when choosing an accounting software, we must consider:

1. The management: it's not complicate our work, why we need a simple program can offer everything you need.

2. Define your needs: to know what the best software for our company, we should be clear what functions must be met. It's useless to invest much money in it then not going to use even half of the functions it offers. Thus, it is essential that you make a list of everything you need. For example, users who will use it, if you need to print invoices, if you need only accounting or stock control also, integration with banks, sales report cards, specific filters for customers and suppliers, labor and manufacturing costs and so on.

3. Additional modules: it is important when choosing a software whether it is possible gradually add additional modules as you need go, as our business evolves and with it the needs of our accounting program.

4. Additional services: whether the software comes with support, books and free courses or even if you're going to receive updates as the software evolves.

5. Payment: sometimes you have to pay a large sum of money to buy it, but this purchase is included whole, ie, upgrades, maintenance, possible adaptations specific to your company, etc.. At other times, software companies will offer a lower down payment, but with the need to pay annual fees to renew your license.

6. How does the backup of the data: it is very important that the software will ensure backups every bit of your data. Note that you control it extremely important information for your company: customers, suppliers, expenses, income, etc.., And is data that can not lose!